Internet access, email and common web administration toolset
General IT, website and social media administration experience, particularly WordPress, Facebook, Meetup and Google Calendar/Drive
Role Description
The Internet Officer is chiefly responsible for the technical administration of all of the group’s internet presence. This includes maintaining (and updating where necessary): – the IOG members-only Google Group mailing list (groups.google.com/g/IpswichOutdoorGroup) Note: membership of the Google Group mailing list itself is maintained by the Membership Secretary – the IOG website, domain name and email hosting configuration (ipswichoutdoor.org) – the IOG website, based on WordPress (www.ipswichoutdoor.org) – the IOG public Facebook page (www.facebook.com/IpswichOutdoorGroup) – the IOG private members-only Facebook group (www.facebook.com/groups/ipswichoutdoorgroup) Note: membership of the Facebook private group itself is maintained by the Membership Secretary – the IOG Meetup group (www.meetup.com/Ipswich-Outdoor-Group) – the semi-unofficial IOG WhatsApp group – the IOG Programme Google Calendar/Drive – the IOG Committee Google Drive shared folders – the IOG encrypted shared file containing all of the group’s essential passwords
Whilst being responsible for the technical integration of all these services e.g. ensuring that stories posted to the newsletter are automatically re-posted to the IOG public Facebook page or the IOG Programme Google Calendar is displayed on the website correctly, the Internet Officer is not responsible for adding and removing members from the mailing list and IOG private members-only Facebook group – that administration task belongs to the Membership Secretary, as members join and leave the group
Organise and maintain regular off-line backups of the IOG website throughout the year, ideally monthly if not more often. Check often that the site can be restored from those backups
Respond to any enquiries sent to the webmaster@ipswichoutdoor.org email address, from members or other interested parties
Support IOG members using IOG internet services as much as is reasonably possible
Arrange for the payment of renewal fees to both the website, domain name & email hosting provider and Meetup.com, which are then claimed back from the group
Support the other members of the committee on their use of the IOG website – the Secretary maintains the group constitution, the Programme Editor edits the Google Calendar which should be automatically displayed on the website and a downloadable PDF version should be uploaded manually every quarter, the Newsletter Editor posts stories to the newsletter section, the Membership Representative will have FAQ material and information about the stores that offer IOG members discounts and the Training Officer and Membership Secretary supply forms and material related to their remit
Provide the Chair with general analytic statistics of relevant group’s website and Facebook usage in good time before the AGM
Attend as many IOG committee meetings as possible through the year, and represent members interests on the committee. Whilst on the committee, lead by example and encourage a positive, healthy group dynamic. Call out and/or report back any inappropriate behaviour on IOG events
Arrange and lead a handover meeting with the successor, when stepping down from the role
